Halton Women’s Place is committed to protecting the privacy of the personal information of its employees, clients, members, volunteers, donors, and other stakeholders. We value the trust of those we deal with and of the public, and recognize that maintaining this trust requires that we be transparent and accountable in how we treat the information that you choose to share with us.
During the course of our service provision, fundraising, various projects and other activities we frequently gather and use personal information. Anyone from whom we collect such information should expect that it will be carefully protected and that any use of or other dealing with this information is subject to consent. Our privacy practices are designed to achieve this.
Defining Personal Information
Personal information is any information that can be used to distinguish, identify or contact a specific individual. This information can include an individual’s opinions or beliefs, as well as facts about or related to the individual. Exceptions: business contact information and certain publicly available information, such as names, addresses and telephone numbers as published in telephone directories, are not considered personal information.
Personal information gathered by our organization is kept in confidence. Our personnel are authorized to access personal information based only on their need to deal with the information for the reason(s) for which it was obtained. Safeguards are in place to ensure that the information is not disclosed or shared more widely than is necessary to achieve the purpose for which it was gathered. We also take measures to ensure the integrity of this information is maintained and to prevent its being lost or destroyed.
We collect, use and disclose personal information only for purposes that a reasonable person would consider appropriate in light of the circumstances. We use password protocols and encryption software to protect personal and other information we receive when a program or service is requested and/or paid for online. Our software is routinely updated to maximize protection of such information.
Limits to Privacy
Persons who are clients of our agency are protected by a very strong commitment to confidentiality. However Halton Women’s Place cannot guarantee that private and confidential client information will be protected from subpoenas, search or coroner’s warrants or from the need to report suspected child abuse as required by legislation in all provinces and territories in Canada . In situations where we believe there is a significant and imminent risk of harm to self or others by a Halton Women’s Place client, we reserve the right to notify authorities or persons at risk.
We regularly review our privacy practices for our various activities, and update our policy.
Further information on privacy and your rights in regard to your personal information may be found on the website of the Privacy Commissioner of Canada.